This template provides a comprehensive framework for your Boy Scout Troop Committee meetings, ensuring efficient and productive sessions. Remember to adapt it to suit your troop's specific needs and regularly review its effectiveness.
I. Meeting Information
- Date: [Insert Date]
- Time: [Insert Time]
- Location: [Insert Location]
- Attendees: [List Attendees - Include names and roles where applicable (e.g., Committee Chair, Scoutmaster, Treasurer, etc.)]
II. Opening (5 minutes)
- Welcome and Introductions: Brief welcome from the Committee Chair. Any new committee members should introduce themselves.
- Review of Agenda: Briefly review the meeting's agenda and confirm any additions or modifications.
- Approval of Previous Minutes: Review and approve the minutes from the previous meeting.
III. Reports (20 minutes)
This section allows key leaders to provide updates on their areas of responsibility. Adjust the time allotted to each report based on its importance and complexity.
- Scoutmaster Report:
- Current Troop Status: Overview of troop activities, membership, and overall morale.
- Upcoming Events: Details about planned events, including dates, locations, and any logistical needs.
- Achievements & Recognition: Highlight any recent achievements or recognitions earned by Scouts.
- Challenges and Concerns: Discuss any challenges faced by the troop and potential solutions.
- Assistant Scoutmaster Reports (if applicable): Similar to the Scoutmaster's report, focusing on their specific areas of responsibility (e.g., camping, hiking, etc.).
- Treasurer's Report:
- Financial Overview: Review of current troop finances, including income and expenses.
- Upcoming Expenses: Highlight anticipated expenses for upcoming events or activities.
- Fundraising Updates: Provide an update on any ongoing or planned fundraising efforts.
- Committee Chair Report: Overview of committee activities and any updates related to troop administration.
IV. Old Business (15 minutes)
This section is dedicated to addressing any unfinished business from previous meetings.
- [Item 1]: [Brief description and status update]
- [Item 2]: [Brief description and status update]
- [Item 3]: [Brief description and status update]
V. New Business (20 minutes)
This section focuses on new topics and initiatives requiring committee discussion and decision-making. Prioritize items based on urgency and importance.
- [Item 1]: [Detailed description, discussion, and decision]
- [Item 2]: [Detailed description, discussion, and decision]
- [Item 3]: [Detailed description, discussion, and decision]
VI. Planning & Future Events (10 minutes)
This section allows for collaborative planning of future troop events and activities.
- Upcoming Events Calendar Review: Discuss the upcoming events calendar and address any scheduling conflicts or resource needs.
- Planning for [Specific Event/Activity]: Initiate or continue planning for a specific upcoming event or activity.
VII. Announcements (5 minutes)
- Important Reminders: Share any important reminders or announcements related to upcoming events or activities.
- Upcoming Meetings: Announce the date, time, and location of the next committee meeting.
VIII. Adjournment
- Meeting Adjourned: The Committee Chair formally adjourns the meeting.
IX. Action Items
- Clearly define any action items that arise from the meeting, assigning responsibility and deadlines. Document these in the meeting minutes.
This detailed agenda template will help ensure your Boy Scout Troop Committee meetings are productive and focused. Remember to keep the meetings concise and action-oriented, respecting everyone's time. Regularly review and update this template to reflect the changing needs of your troop.
